Customer Experience

5 Easy Ways to Improve the Patient Experience in Dental Care

AskNicely Team

Open up wide! It’s time to level up your patient experience in dental care. Gone are the days when you can solely rely on providing quality treatment, and in are the days you must consider the entire patient journey, from the moment your patient steps into your dental practice right the way through to their follow-up care. An awesome patient experience not only boosts patient satisfaction, but helps build a loyal patient base and enhances your practice's reputation through positive word of mouth. But how do you actually do it? How do you provide a patient experience that customers walk about with a beaming smile, despite being numb in the whole left side of their mouth? Read on to discover 5 easy ways to improve the patient experience, specific to the dental industry. 

Regularly Recognize & Shoutout Your Staff

Dental practices are people-powered. From the receptionists, to the hygienists to the dentists themselves – the patient experience is heavily reliant on the patient-facing staff who orchestrate the customer journey. One of the easiest and most effective ways to level up your patient experience is by recognizing patient-facing staff when they do something awesome for a patient. The feeling of value and appreciation that the employee feels when you call them out for going the extra mile has a multitude of beneficial rippling effects. First, it creates a positive and happy work environment. A team of happy employees is enough in itself, but additionally, happy employees are far more likely to provide meaningful experiences to their patients. Second, recognition fuels positive reinforcement. The more you recognize a behavior, the more that behavior is repeated. And third, when other employees see their peers recognized, it sets an example and motivates them to aim high. Who would have thought that the simple concept of “Thank You”, could have such an enormous effect on the patient experience. Well, we're here to tell you it does. 

Personalize the Patient Experience

In the realm of dental care, treating patients as unique individuals goes far beyond mere professional courtesy; it forms the bedrock of a stand-out patient experience. Encourage your staff to remember not only patient names but also personal details such as hobbies, family members, or special occasions. Addressing patients by their names and recalling these unique aspects during subsequent visits imparts a sense of familiarity and warmth that transcends the typical dentist-patient relationship. Beyond verbal communication, employing technology to track personal preferences can be immensely beneficial. Implement a comprehensive patient management system that allows you to record and access pertinent information like patient preferences for music, favored communication methods, or any dental anxiety triggers. Remember, dental visits can evoke feelings of vulnerability and apprehension in patients, but a personalized approach that recognizes their uniqueness can alleviate those concerns and create a sense of safety. When patients feel seen, heard, and cared for as individuals, they are more likely to embrace their dental visits with a positive attitude and even look forward to their next appointment.

Follow Up and Seek Feedback

The best way to learn how to improve the patient experience is to talk to your patients themselves. Real-time patient feedback allows dental professionals to promptly address any issues or anxieties that arise. Timely resolution of concerns not only minimizes the impact on the patient but also demonstrates a commitment to proactive and compassionate care. This responsiveness fosters a sense of trust and comfort, making patients more likely to return for future appointments and recommend the practice to others. By engaging patients in real-time feedback, dental providers can uncover areas of improvement that may have gone unnoticed through other channels. These insights are invaluable for fine-tuning the patient experience, refining communication, and optimizing treatment processes. Moreover, real-time feedback helps dental practices stay attuned to evolving patient expectations and preferences. As patient needs change over time, staying abreast of these shifts is crucial for tailoring services and ensuring the new needs are met. 

Welcome Technology with Open Arms 

While dental clinics rely on people – don’t shy away from technology designed to help you improve the patient experience in an efficient and scalable way. 

Consider the following technologies:

  • Online Appointment Booking: Implement a user-friendly online system for patients to schedule appointments at their convenience, reducing wait times and improving accessibility.

  • Digital Check-In and Forms: Provide electronic check-in and patient forms to streamline the registration process, minimizing paperwork and enhancing efficiency.

  • Patient Communication Software: Utilize communication tools like email or text messaging for appointment reminders, follow-ups, and important oral health information, improving patient engagement and communication.

  • Virtual Reality or Entertainment Systems: Offer virtual reality headsets or entertainment options (TV, music) during treatments to distract and relax patients, reducing anxiety and discomfort.

  • Electronic Health Records (EHR): Transition to digital records for efficient data access, seamless coordination between dental professionals, and enhanced patient information security.

  • Tele-Dentistry: Introduce virtual consultations and remote monitoring for certain cases, providing convenience and accessibility to patients, especially during emergencies or for follow-ups.

  • Patient Feedback Surveys: Conduct online surveys to gather real-time patient feedback and opinions, identifying areas for improvement and gauging patient satisfaction.

Post Treatment Follow Ups 

The patient experience goes beyond the confines of a single dental appointment. It extends into the critical post-treatment phase, where thoughtful and proactive follow-ups can make a significant difference in patient satisfaction and loyalty. Emphasizing post-treatment care showcases a commitment to the patient's well-being and reinforces a caring approach that leaves a lasting impact.

Taking the time to send personalized emails or messages to patients after their dental procedures exhibits genuine concern for their recovery. In these follow-ups, not only can you inquire about their comfort and progress but also offer tailored post-treatment care instructions. Providing helpful resources and educational materials on oral hygiene practices further empowers patients to maintain their oral health between visits, fostering a sense of autonomy and responsibility. Moreover, inviting patients to share their feedback and concerns during this phase demonstrates an open and receptive attitude towards continuous improvement. This feedback loop allows you to address any post-treatment issues promptly and proactively, enhancing patient trust and satisfaction.

Wrapping Up 

Improving the patient experience in dental care doesn't have to be complicated. By implementing these five easy strategies—creating a welcoming environment, enhancing communication, streamlining appointment management, focusing on comfort and pain management, and providing comprehensive follow-up care—you can make a significant impact on patient satisfaction and loyalty. 

Up Next: Patient Experience Trends in Specialist Healthcare to Watch for 2023 & Beyond

AskNicely Team
About the author

AskNicely Team

AskNicely Team
About the author

AskNicely Team

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